Effective as of March 26, 2019
What information does Asta collect about me?
When you interact with our Site, Software, and/or Services, we collect Information that, alone or in combination with other data, could be used to identify you (“Personal Data”).
Personal Data you provide us when you create an account
When you sign up for or use our Services, you voluntarily give us certain Personal Data, including your username, email address, and contact and language preferences. If you log into Asta with a social networking credential, such as with your Facebook or Google account, we will ask permission to access basic information from that account, such as your name and email address. You can stop sharing that information with us at any time by removing Asta’s access to that account.
If we do not collect that Personal Data, you will not be able to create an account and will not have access to our Site, Software or Services.
When you sign up to Asta with your Google account you grant Asta the permission to do the following:
View your email messages and settings
See and download all your Google Drive files
View the photos, videos and albums in your Google Photos
View metadata for files in your Google Drive
Asta uses these permissions for it’s core application only. That is, to scan your emails for the topics (or concepts) that you are currently working on, and then use those topics to search your Google Drive and Google Photos to present relevant document or photo results in the recommendations panel. Google Drive metadata is used to rank the results that are shown to you. Asta does not ever download your photos or documents and no employee of Asta will view these files personally.
This information is never shared with a 3rd party.
Other Personal Data we collect
When you use the Site, Software, and/or Services, we collect your User Content. “User Content” consists of all text, emails, documents, or other content or information uploaded, entered, or otherwise transmitted by you in connection with your use of the Services and/or Software. We collect User Content to provide you our Software and Services.
Your User Content may contain Personal Data which we collect.
Automatically collected Personal Data
Certain data about the devices you use to connect with Asta and your use of the Site, Software, and/or Services are automatically logged in our systems, including:
Location information. This is the geographic area where you use your computer and mobile devices (as indicated by an Internet Protocol [IP] address or similar identifier) when interacting with our Site, Software, and/or Services.
Log data. As with most websites and technology services delivered over the internet, our servers automatically collect data when you access or use our Site, Software, and/or Services and record it in log files. This log data may include the IP address, browser type and settings, the date and time of use, information about browser configuration, language preferences, and cookie data.
Usage information. This is information about the Asta Site, Software, and/or Services you use and how you use them. We may also obtain data from our third-party partners and service providers to analyze how users use our Site, Software, and/or Services. For example, we will know how many users access a specific page on the Site and which links they clicked on. We use this aggregated information to better understand and optimize the Site.
Device information. These are data from your computer or mobile device, such as the type of hardware and software you are using (for example, your operating system and browser type), as well as unique device identifiers for devices that are using Asta Software.
How does Asta use my Personal Data?
We use, process, and store Personal Data for the purposes of providing you with access to the Site, Software and/or Services and for our legitimate business interests, including:
to provide you with our Services and give you access to our Site and Software.
to help us administer our Site, Software, and/or Services, authenticate users for security purposes, provide personalized user features and access, process transactions, conduct research, develop new features, and improve the features, algorithms, and usability of our Site, Software, and/or Services.
to communicate with you about your use of our Site, Software, and/or Services, product announcements, and software updates, as well as respond to your requests for assistance, including providing account verification support if you’re having difficulty accessing your account.
to calculate aggregate statistics on the number of unique devices using our Site, Software, and/or Services, and to detect and prevent fraud and misuse of those.
Does Asta review User Content?
As a rule, Asta employees do not monitor or view your User Content stored in or transferred through our Site, Software, and/or Services. However, your User Content may be viewed where necessary to protect the rights, property, or personal safety of Asta and its users, or to comply with our legal obligations, such as responding to warrants, court orders, or other legal processes.
Does Asta share my Personal Data?
We only disclose Personal Data to third parties when one or more of the following applies:
We use service providers who assist us in meeting business operations needs, including hosting, delivering, and improving our Services. We also use service providers for specific services and functions, including email communication, customer support services, and analytics. These service providers may only access, process, or store Personal Data pursuant to our instructions and to perform their duties to us.
We have your consent to share your Personal Data.
We determine that the access, preservation, or disclosure of your Personal Data is required by law to protect the rights, property, or personal safety of Asta and users of our Site, Software, and/or Services, or to respond to lawful requests by public authorities, including national security or law enforcement requests.
Asta does not:
share your Personal Data with third parties for the purpose of enabling them to deliver their advertisements to you.
sell or rent your Personal Data.
How do third-party apps and plugins work?
Some third-party applications and services that work with us may ask for permission to access your Information. Those applications will provide you with notice and request your consent in order to obtain such access or information. Please consider your selection of such applications and services, and your permissions, carefully.
Some third parties’ embedded content or plugins on our Site and/or Software, such as Facebook “Like” buttons, may allow their operators to learn that you have visited the Site, and they may combine this knowledge with other data they have collected about your visits to other websites or online services that can identify you.
Data collected by third parties through these apps and plugins is subject to each parties’ own policies. We encourage you to read those policies and understand how other companies use your data.
Will Asta send me emails?
From time to time, we may want to contact you with information about product announcements, software updates, and special offers. We also may want to contact you with information about products and services from our business partners. You may opt out of such communications at any time by clicking the “unsubscribe” link found within Asta emails. All Asta account holders will continue to receive transactional messages related to our Services, even if you unsubscribe from promotional emails.
Does Asta ever make any of my Personal Data or User Content public?
No, we do not share Personal Data or User Content except in the limited circumstances described in the “Does Asta share my Personal Data?” section of the Policy.
Does Asta collect information from children?
Asta does not knowingly collect personal information from children under the age of 13. If we determine we have collected personal information from a child younger than 13 years of age, we will take reasonable measures to remove that information from our systems. If you are under the age of 13, please do not submit any personal information through the Site, Service, and/or Software. We encourage parents and legal guardians to monitor their children’s Internet usage and to help enforce this Policy by instructing their children never to provide personal information through the Site, Service, and/or Software without their permission.
Data storage, transfer, retention, and deletion
Where is my Personal Data stored?
Personal Data submitted to Asta will be transferred to, processed, and stored in the United States. When you use the Software on your computing device, User Content you save will be stored locally on that device and synced with our servers. If you post or transfer any information to or through our Site, Software, and/or Services, you are agreeing to such information, including Personal Data and User Content, being hosted and accessed in the United States.
How secure is my information?
Asta is committed to protecting the security of your Personal Data and have implemented and maintain reasonable security measures to protect it from unauthorized access, destruction, use, modification and disclosure. However, Internet data transmissions, whether wired or wireless, cannot be guaranteed to be 100% secure, and as a result, we cannot warrant the security of Information you transmit to us, including Personal Data and User Content; accordingly, you acknowledge that you do so at your own risk.
We use industry-standard encryption to protect your data in transit. This is commonly referred to as transport layer security (“TLS”) or secure socket layer (“SSL”) technology.
Once we receive your data, we protect it on our servers using a combination of technical, physical, and logical security safeguards. The security of the data stored locally in any of our Software installed on your computing device requires that you make use of the security features of your device. We recommend that you take the appropriate steps to secure all computing devices that you use in connection with our Site, Software, and Services.
If Asta learns of a security system breach, we may attempt to notify you and provide information on protective steps, if available, through the email address that you have provided to us or by posting a notice on the Site. Depending on where you live, you may have a legal right to receive such notices in writing.
How can I delete my Personal Data from Asta?
You can remove your Personal Data from Asta at any time by emailing firstname.lastname@example.org and requesting to delete your account.
How long is Personal Data retained?
You can remove your Personal Data from Asta at any time by deleting your account as described above. However, we may keep some of your Personal Data for as long as reasonably necessary for our legitimate business interests, including fraud detection and prevention and to comply with our legal obligations including tax, legal reporting, and auditing obligations.
What happens if Asta closes my account?
If Asta closes your account, then you may contact Asta to request deletion of your data. Asta will evaluate such requests on a case by case basis, pursuant to our legal obligations.
As Asta evolves, we may need to update this Policy to keep pace with changes in our Site, Software, and Services, our business, and laws applicable to us and you. We will, however, always maintain our commitment to respect your privacy. We will notify you of any material changes that impact your rights under this Policy by email (to your most recently provided email address) or post any other revisions to this Policy, along with their effective date, in an easy-to-find area of the Site, so we recommend that you periodically check back here to stay informed of any changes. Please note that your continued use of Asta after any change means that you agree with, and consent to be bound by, the new Policy. If you disagree with any changes in this Policy and do not wish your information to be subject to it, you will need to delete your Asta account.
627 Broadway, Floor 9
New York, NY 10009